Vendor Information

The Colorado Irish Festival is now accepting applications for MERCHANDISE VENDORS AND FOOD VENDORS.  Read below to learn about the requirements and info for each.  Click the buttons below to apply.

 

 

2017 Merchandise Vendor Information & Application

Friday, July 14, 2017 ~ 5-10pm
Saturday, July 15, 2017 ~ 10am-10pm
Sunday, July 16, 2017 ~ 10am – 7pm

Presented by the Colorado United Irish Societies (CUIS), the Colorado Irish Festival celebrates Irish heritage and culture. The event attracts daytime family and evening adult audiences, drawing nearly 15,000 festival-goers each year. This three-day celebration features Irish arts and crafts, business and non-profit exhibitors, Irish dance and bag piping competitions, athletic events, and a great selection of food and entertainment. The Colorado Irish Festival is promoted regionally and throughout the Denver metro area via newspapers, television and radio.  The event is also prominently marketed through local businesses and the Irish community.

Location

Clement Park is located near Wadsworth Blvd. and Bowles Avenue in south Jefferson County.  As one of the premier parks in the region, Clement provides many opportunities for family recreation; including picnic shelters, playgrounds, athletic fields, and a community amphitheater.

Eligibility

There are two types of Merchandise Vendor booths:
1. Irish-Related Business – Merchandise vendor opportunities are available to those who sell Irish-related products or services.

2. Community Business – A limited number of community business booths will be allowed on a first come, first served basis. Additional fees apply.  Irish-related vendors have first priority, then community business vendors will be assigned only if space is available.   NO social or political businesses organizations will be allowed.  NOTE: Home improvement companies are no longer being accepted….we have already accepted our limit of vendors in this category.

All Merchandise Vendors must provide product photos of the items to be sold with this application.  If you participated last year, we kindly ask that you again submit photos.  All applications are subject to review and final approval.  Due to insurance requirements, each vendor must provide a certificate of insurance listing Colorado United Irish Societies as Additional Insured.  If you do not have business insurance, we can provide a source for short term, economical business insurance.

Booth Information

  1. Each vendor will be assigned a 10’ x 10’ booth – on grass. Depending on the layout of the overall merchandise area, vendors may or may not be able to have more than one booth side available to sell/promote from. The number of sides available to sell/promote from is contingent on the overall number of merchandise vendors and demand for space. Traditionally, we plan for exhibitors to sell/promote from one side with approximately 2-3 feet between each merchandise vendor booth.  We will make every effort to maximum your selling/promoting sides and the space in between each booth.  There will be no space for overflow outside of your 10’ x 10’ booth space.   If you need a larger space to conduct business, you must pay for additional space.
  2. Vendors must designate how they will be loading in to the vendor area in this application, i.e. hand carry merchandise, hand cart or vehicle and what type of vehicle may be used. Vendors using trucks, trailers and vans to load-in their merchandise may have vehicle restrictions due to park requirements. No RV’s will be allowed in the merchandise area during load-in or tear down.
  3. As a convenience to vendors, we are again offering weekend rentals of tents, tent sides, tables, and chairs. Order through us and we will coordinate with the equipment company to make sure your items are set up and in your booth when you arrive for set-up.  Rental tents are extremely sturdy and staked into the ground.  Items MUST be ordered and paid for in advance with this application.  If you don’t wish to order through us, you MUST provide your own booth and setup equipment, etc. – including tables, chairs, etc.  Complimentary generator power is provided for general use of lights, cash registers, etc (110 volts = standard plug type).  No 220 volt service or hardwiring is available.  You will need lights for the evening hours.  Be sure to bring your own lights, extension cords and power suppressor bars.
  4. As we continue our effort to create a visually pleasing merchandise booth area, we ask that your booth look professional with quality signage and a visually pleasing appearance. “Irish Up” your booth to make it fun and attracting.  If you have questions regarding this guideline, let us know.   Come prepared!  Colorado weather can change quickly.

Check-In ~ Set-Up ~ Tear Down

  1. Due to the size and scope of this event, all merchandise vendors must set up their booth on Friday, July 14 between 9am – 3pm. There may be an opportunity for vendors to set up on Thursday, July 13 in the afternoon.  See application.  Vendors will be allowed to drive to their booth space at this time only (within vehicle restriction limits.)  In the event of rainy weather in the days prior to the event, park officials may restrict vehicles on the grass.  Be prepared and plan ahead for other load-in options should that be the case.
  2. You will be assigned a load-in time to help alleviate traffic congestion in the merchandise area and to minimize turf damage. Load-in time will be sent to you via email approximately 2 weeks prior to the event.  Be sure to designate your estimate load-in/set up time on this application.
  3. Load in/tear down access will be such that it helps to alleviate turf damage. You will be notified of the new load-in traffic pattern approximately 2 weeks prior to the event.
  4. When you arrive at check-in, a festival rep will provide you with your admission passes and direct you to your booth space.
  5. Vendors will be given TWO admission passes per 10’ x 10’ booth. Passes allow vendors to come and go through the main admission gate. If you need more than two passes, the fee is $10 each.  See Vendor Coordinator for more info.  PASSES MAY NOT BE REPRODUCED.  IF YOU REPRODUCE OR DUPLICATE PASSES, YOU WILL BE IMMEDIATELY ESCORTED OUT OF THE EVENT AND RESTRICTED FROM FUTURE PARTICIPATION.  NO EXCEPTIONS!
  6. Restocking supplies and inventory must be done by hand cart after your initial setup. No vehicles will be allowed in the merchandise booth area until event closes on Sunday evening – and when it is safe to do so.  Overnight security will be on-site during all event hours and on Sunday evening. No early departures on Sunday!  Vendors must stay open until 7pm on Sunday.  Teardown and move out can take place on Sunday from 7pm – 10pm or Monday 8am – 10am.

Other Important Vendor Information

  1.   Please provide your own trash receptacle for your booth. We kindly request that you remove your trash at the end of each day.  A $50 cleaning fee will be charged if your booth area is not left acceptably clean at event close.
  2.  Absolutely NO beverages of any kind (water, carbonated or alcoholic beverages) will be sold or dispensed by Vendors. Beverages are sold by the Colorado Irish Festival as a fundraiser.
  3. Booth locations may be determined according to your power needs, so you MUST correctly specify your electrical requirements in this application. Know your appliance amp requirements!
  4. Due to insurance requirements for the event, each vendor shall obtain general liability insurance of no less than $1,000,000, naming the Colorado United Irish Societies as an additional insured and provide a certificate of insurance stating such. Short term/weekend policies are available for a nominal fee.  Contact us if you are in need of this info.

Merchandise Vendor Fees

  1.   $375 for a 10’ x 10’ for Irish-related merchandise vendor booth.
  2.   $750 for a 10’ x 10’ for Community business merchandise vendor booth.
  3.   Your booth fee includes a $25 non-refundable application fee.
  4.   Optional rental fees for equipment – tents, tent sides, tables, chairs. See application and fees.
  5.   Additional name badges – $10 each. See application and fees.
  6.   All fees must be included with this completed, signed application to be considered for participation.
  7.   In the Community Business category, home improvement companies are no longer being accepted….we have already accepted our limit of vendors in this category.

Applicaton & Payment Deadlines

  1.  Completed and signed applications with payment must be submitted by June 15, 2017.
  2.  Your application will NOT be accepted without payment.
  3.  Notice of acceptance will be emailed on or before June 15.
  4.  Email will be the primary way that we communicate with you. If your email address changes, it is your responsibility to notify us.
  5.  Approximately 2 weeks prior to the event, vendors will be emailed your assigned load-in time, check-in, set up, parking and other important information.

Questions?

Direct further inquiries to:  Vendor Coordinator – Lora Knowlton, 303-973-1209 or festivaldirector@coloradoirishfestival.com
For further information, visit www.coloradoirishfestival.com

 

2017 Food Vendor Information & Application

Friday, July 14, 2017 ~ 5-10pm
Saturday, July 15, 2017 ~ 10am-10pm
Sunday, July 16, 2017 ~ 10am – 7pm

Presented by the Colorado United Irish Societies (CUIS), the Colorado Irish Festival celebrates Irish heritage and culture. The event attracts daytime family and evening adult audiences, drawing nearly 15,000 festival-goers each year. This three-day celebration features Irish arts and crafts, business and non-profit exhibitors, Irish dance and bag piping competitions, athletic events, and a great selection of food and entertainment. The Colorado Irish Festival is promoted regionally and throughout the Denver metro area via newspapers, television and radio.  The event is also prominently marketed through local businesses and the Irish community.

Location

Clement Park is located near Wadsworth Blvd. and Bowles Avenue in south Jefferson County.  As one of the premier parks in the region, Clement provides many opportunities for family recreation; including picnic shelters, playgrounds, athletic fields, and a community amphitheater.

Eligibility

  • Due to space limitations and a desire to avoid food category duplications – food vending opportunities are limited!
  • All food vendors must be licensed for temporary food service through Jefferson County Public Health.
  • All food vendors must also provide full food service during all event hours.
  • Past participation at this event does not entitle participation this year.

Booth Information

  • Each food vendor will be assigned a 15’ x 15’ booth – on grass. NOTE – If you need a larger space, you must pay for additional space.
  • Vendors must designate how they will load-in into the food court area in this application, i.e. hand carry merchandise, hand cart or vehicle and what type of vehicle may be used. Vendors using trucks, trailers and vans to load-in their food inventory and equipment may have vehicle restrictions due to new park requirements. No RV’s will be allowed in the food court area during load-in or tear down. To the extent possible, festival staff may be available to help you transport your items from the parking lots to your booth with golf carts.  Please inquire about this in advance.
  • Food vendor booth spaces are pre-assigned; and based on your space needs as well as food variety flow.
  • Food vendors are to provide their own booth and setup equipment – including tables, chairs, lights, etc. Complimentary generator use is provided for general use for lights, small appliances, etc.  There is an additional charge for 220 volt service and/or hardwiring.  You will need lights for evening hours.  Be sure to bring your own extension cords.
  • As we continue our effort to create a visually pleasing food court area, we ask that your booth looks professional with quality signage and a visually pleasing appearance. “Irish Up” your booth to make it fun and attracting. If you have questions regarding this guideline, let us know.  Come prepared!  Colorado weather can change quickly.

Food Ticket System

  • All food sales will be conducted using a food ticket system. No food vendor will accept cash for food items!!!
  • General purpose tickets will have a face value of $1 and shall be redeemable by the food vendor at 80% of value.
  • A second ticket will be issued to event volunteers. Volunteer tickets shall be redeemable at 60% of value.
  • All tickets must be counted in bundles of 200, then submitted to Food Vendor Coordinator on Sunday evening at close of event.
  • Payment will be issued to food vendor within five business days.

Check-in ~ Set-Up ~ Tear Down

  • Due to the size and scope of this event, all food vendors must set up their booth on Friday, July 14 between 9am – 3pm. Food vendors will be allowed to drive to their booth at this time only (within vehicle restriction limits).  In the event of rainy weather in the days prior to the event, park officials may restrict vehicles on the grass.  Be prepared and plan ahead for other load-in options should that be the case.
  • You will be assigned a load-in time to help alleviate traffic congestion in the food court area and to minimize turf damage. Load-in time will be sent to you via email approximately 2 weeks prior to the event.  Be sure to designate your estimated load-in/set up time on this application.
  • Load in/tear down access is designed to help alleviate turf damage. You will be notified of the 2017 load-in traffic pattern approximately 2 weeks prior to the event.
  • When you arrive at check-in, a festival rep will provide you with your staff admission passes and direct you to your booth space.
  • Food vendors will be given FOUR passes per 15’ x 15’ booth. Passes allow food vendors and your staff to come and go through admission gates.  PASSES MAY NOT BE REPRODUCED.  IF YOU DUPLICATE OR REPRODUCE THESE, YOU WILL BE IMMEDIATELY ESCORTED OUT OF THE EVENT AND RESTRICTED FROM FUTURE PARTICIPATION.
  • Restocking supplies and food items must be done by hand cart after your initial setup. No vehicles will be allowed in the food court area until event closes on Sunday evening.  To the extent possible, festival staff may be available to help you transport your items from the parking lots to your booth with golf carts.  Please inquire about this in advance.
  • Overnight security will be on-site during all event hours and on Sunday evening. No early departures on Sunday! Vendors must stay open until 7pm on Sunday.  Teardown and move out can take place on Sunday from 7pm – 10pm or Monday 8am – 10am.

Other Important Food Vendor Information

  • Food vendors need to provide all necessary items to prepare their food and serve it. This includes chafing dishes, cooking utensils, coolers, etc. The festival does not have cooking or storage facilities available. You must also provide disposable plates, napkins and eating utensils.
  • You MUST bring your own trash receptacles and liner bags. Grey water barrels will be provided for waste water only.  There are no waste barrels for grease and therefore you must provide your own.  Festival volunteers will be available to pick up your trash during the event, however you are responsible for clearing your vendor area at event close.  A $100 cleaning fee will be charged against your ticket redemption sales if your area is not left acceptably clean at event close.
  • Absolutely NO beverages of any kind (water, carbonated or alcoholic beverages) will be sold or dispensed by Food Vendors. Beverages are sold by the Colorado Irish Festival as a fundraiser.
  • Ice may be purchased on-site during the event. You will be notified of the purchase process and price per bag of ice prior to event.
  • All food vendors MUST post their original “Permit to Conduct A Temporary Food Service Establishment in Jefferson County” in their booth. It is the food vendor’s responsibility to comply with required food permits and licensing. Download Form 3610 at http://jeffco.us/public-health/certificates-and-health-data/environmental-health-services-forms-and-applications/.  Be aware of new 2017 rules and regulations!  Jefferson County Public Health officials will be on-site and inspecting your food operation.  It is imperative that you have all the proper permits and be prepared for their inspections!
  • Booth locations may be determined according to your power needs, so you MUST correctly specify your electrical requirements in this application. There is an additional charge for 220 volt service or hardwiring.  Know your appliance amp requirements.
  • Food vendors need to provide a current certificate of insurance with liability limits of $1mm per claim and $2mm for all claims. Colorado United Irish Societies must be listed as Additional Insured.  If you have insurance related questions, contact us.
  • Submit a copy of your menu, description of each item and your pricing (i.e. Irish dogs = $5) with this application. WE ENCOURAGE YOU TO ECONOMICALLY PRICE YOUR FOOD ITEMS!  We want you to be successful, but patrons will not buy if your items price too high.

Food Vendor & Generator Fee

  • $450 for a 15’ x 15’ space for food vendor booth.
  • $100 for additional general charge for 220 volt service or hardwiring.
  • All fees must be included with this completed, signed application to be considered for participation.

 

Application & Payment Deadline

  • Completed and signed application with payment must be submitted by June 15, 2017.
  • Your application will NOT be accepted without payment.
  • Notice of acceptance will be emailed on May 31 or before. Email will be the primary way that we communicate with you.  If your email address changes, it is your responsibility to notify us.
  • Approximately 2 weeks prior to the event, food vendors will be emailed your assigned load-in time, check-in, set up, parking and other important information.

Direct further inquiries to:  Vendor Coordinator – Lora Knowlton, 303-973-1209 or CoCoug@aol.com
For further information, visit www.coloradoirishfestival.com